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Area X - Administration
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Accrediting Agency of Chartered Colleges and Universities in the Philippines
Kabacan Main Campus
April 20-24, 2026 AACCUP Accreditation
Preliminary Survey Visit
PhD Education Major in Mathematics
10 MATH
F. Records Management
F.3. Description of the system of maintaining the confidentiality and security of official records.
F.3. Description of the system of maintaining the confidentiality and security of official records.
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◄ F.2. Description of the records management in the Institution
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A.1. Organizational Chart of the Institution displayed at the Administration Office.
A.2. Copy of the Board Resolution approving the organizational structure and other relevant resolutions.
A.3. Functional Chart
A.4. Composition of the Administrative Council including its powers and functions.
A.5. Composition of the Academic Council including its powers and functions
A.6. College/University Code.
A.7. System of communication flow.
A.8. Administrative/ Operations Manual.
A.9. Qualification Standards for Administrative Personnel.
B.1. Educational profile and functions of the academic administrators.
B.1.1. Dean/Director, and
B.1.2. Department Chair or his/her equivalent.
B.2. Evidence of participatory administration in the College/Institute
B.3. Dean's Supervisory Program
C.1. Policies and guidelines on different aspects of student life.
C.2. Evidence of students participation in planning and implementation of student activities.
C.3. Evidence of good working relationship among the administration, faculty, staff and students.
D.1. Qualification of the Head of the FMO, including his/her functions.
D.2. Guidelines in budget preparation.
D.3. Evidence of participation of the academic unit in budget allocation.
D.4. Statement of budget priorities.
D.5. Plantilla of Administrative Personnel.
E.1. Composition of the Supply Management Office, including their qualifications, functions and responsibilities
E.2. Description of the system of supply management.
E.3. Composition and functions of the Bids and Awards Committee.
E.4. Evidence of compliance to RA 9184 (Procurement of equipment, supplies and materials).
E.5. File copies of annual inventories of serviceable and non-serviceable equipment
F.1. Composition of the Records Management Office, their qualifications and functions.
F.2. Description of the records management in the Institution
F.4. Updated records/files identified under Administration.
G.1. Composition of the Planning Unit, including their functions.
G.2. Copy of the Development Plan, long term and short term.
G.3. Evidence of participatory financial management
G.4. Description of inter-office sharing of resources (facilities and equipment).
G.5. Copy of the Personnel Performance Evaluation instrument.
G.6. Evidence on the use of the Personnel Evaluation results to improve performance and delivery of services
G.7. Annual Reports
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F.4. Updated records/files identified under Administration. ►
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