AREA X - ADMINISTRATION

Topic outline

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  General

  • Announcements Forum
• 

  A. Organization

  • A1. Organizational Chart of the institution displayed at the Administration Folder
  • A2. Copy of the Board Resolution Approving the Organizational Structure and other relevant resolutions Folder
  • A3. Functional Chart Folder
  • A4. Composition of the Administrative Council including its powers and functions Folder
  • A6. College/University Code Folder
  • A7. System of Communication flow Folder
  • A8. Administrative/Operations Manual Folder
  • A9. Qualification Standards for Administrative Personnel Folder
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  B. Academic Organization

  B1. Educational profile and functions of the academic administrators

  B1.1 Dean

  B1.2. Department Chair or his/her equivalent

  B3. Evidence of Participatory administration in the college/institute

  B3. Dean's Supervisory Program
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  C. Student Organization

  C1. Policies and guidelines on different aspects of student life

  C2. Evidence of students participation in planning and implementation of student activities

  C3. Evidence of good working relationship among the administration, faculty, staff and students
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  D. Financial Management

  D1. Qualification of the Head of the FMO, including his/her functions

  D2. Guidelines in budget preparation

  D3. Evidence of participation of the academic unit in budget allocation

  D4. Statement of budget priorities

  D5. Plantilla Administrative Personnel
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  E. Supply Management

  E1. Composition of the Supply Management Office, including their qualification, functions and responsibilities

  E2. Description of the System of supply management

  E3. Composition and functions of the Bids and Awards committees

  E4. Evidence of compliance to RA 9184

  E5. File copies of annual inventories of serviceable and non-serviceable equipment
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  F. Records Management

  F1. Compensation of the Records Management Office, their qualifications and functions

  F2. Description of the system of maintaining the confidentiality and security of officials records

  F3. Description of the system of maintaining the confidentiality and security of official record

  F4. Updated records/files identified under Administration
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  G. Institutional Planning

  G1. Composition of the Planning Unit, including their functions

  G2. Copy of the Development Plan, long-term and short-term

  G3. Evidence of participatory financial management

  G4. Description of inter-office sharing of resources (facilitate and equipment)

  G5. Copy of the Personnel Performance Evaluation Instrument

  G6. Evidence on the use of the Personnel Evaluation performance and deli results to improve performance and delivery of services

  G7. Annual Reports