AREA VII - LIBRARY

Topic outline

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  General

  • Program Performance Profile

  • Extent of Compliance of the last Survey Visit

  • Self-Survey

  • Additional Documents

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  PARAMETER A: ADMINISTRATION

  SYSTEM – INPUTS AND PROCESSES

  S.1. The organization structure of the library is well-defined.

  S.2. The development of the library goals and objectives is the responsibility of the library head and staff with the approval of the Head of the institution. 

  S.3. There is a Library Board/Committee which sets library policies, rules and procedures and periodically review them.

  S.4. There is a duly approved and widely disseminated Library Manual or written policies and procedures covering the librarý’s internal administration and operation.

   

  IMPLEMENTATION

  I.1. The library develops an explicit statement of its goals and objectives in conformity with the mandate of the institution.

  I.2. The library is administered and supervised by:

        I.2.1. a full-time professional licensed librarian; and

        I.2.2. at least a master’s degree holder in MS Library and Information Science or MAED/MA in Library Science.

  I.3. The Head Librarian directs and supervises the total operation of the library and is responsible for the administration of its resources and services.

  I.4. The Head Librarian, preferably with an academic rank, actively participates in the academic and administrative activities of the institution.

  I.5. The annual accomplishments and other reports of the library are promptly submitted to the higher offices concerned. 

  I.6. A Library Development Plan is prepared in consultation with the institution’s officials and stakeholders.

   

  OUTCOME/S

  O.1. The goals and objectives of the Library are satisfactorily attained.

  O.2. The library organizational structure is well-designed and effectively implemented.

  
  
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  PARAMETER B: ADMINISTRATIVE STAFF

  SYSTEM – INPUTS AND PROCESSES

  S.1. The library has staff with the following qualifications:

        S.1.1. BS in Library and Information Science for the College/Academic Unit Library; and

        S.1.2. MS in Library and Information Science or MAED/MA in Library Science) for the Institution.

  S.2. The library meets the required number of qualified and licensed librarians and staff to meet the needs of the school population with the ratio of:

        S.2.1. one (1) Licensed Librarian with two (2) full time staff for the first 500 – students population; and

        S.2.2. one (1) additional full time Professional Librarian with one (1) full time staff every additional 1,000 students. 

  S.3. There is a continuing staff development program with the corresponding financial assistance from the institution.

   

  IMPLEMENTATION

  I.1. The library staff compensation, retirement, and fringe benefits, as well as other privileges, are granted in accordance with existing government laws and institutional policies.

  
  

  OUTCOME/S

  O.1. The librarian are qualified.

  
  
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  PARAMETER C: COLLECTION DEVELOPMENT, ORGANIZATION AND PRESERVATION

  SYSTEM – INPUTS AND PROCESSES

  S.1. There is a written Collection Development Policy.

  S.2. There is a core collection of at least:

        S.2.1. 5,000 titles for the Academic Unit Library; or

        S.2.2. 10,000 titles that support the instruction, research and other programs for an Institution Library.

   S.3.  Twenty percent (20%) of the library holdings are of current edition, i.e. with copyright within the last 5 years.

   S.4. The Non-print, digital and electronics resources are available.

  S.5. There is an integrated library system.

  S.6. There are provisions for the preservation, general care, and upkeep of library resources.

   

  IMPLEMENTATION

  I.1. The Collection Development Policy is regularly reviewed and evaluated by the Library Committee.

   I.2. The library collection and services support the mission and vision of the Institution, goals of the College/Academic Unit and objectives of the Program.

   I.3. The library provides sufficient research books and materials to supplement the clients’ curricular needs.

  I.4. The library maintains an extensive (15% of the total) Filipiniana collection.

  I.5. The library provides 3-5 book/journal titles for professional subjects in the major fields of specialization.

  I.6. The Library collection is organized according to an accepted scheme of classification and standard code of cataloging.

  I.7. Regular weeding-out program is conducted to maintain a relevant and updated collection.

  I.8. The quality and quantity of library materials and resources conform with the standards set for a particular academic program.

   

   OUTCOME/S

  O.1. The library core collection is adequate, updated and well-balanced.

   O.2. The professional books, journals and electronics resources for the program are sufficient.

  
  
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  PARAMETER D: SERVICES AND UTILIZATION

  SYSTEM – INPUTS AND PROCESSES

  S.1. The Library has information service pertinent to the institution’s requirements.

   

  IMPLEMENTATION

  I.1. The following services/programs are provided:

        I.1.1. functional and interactive library web page;

        I.1.2. integrated library system;

        I.1.3. on-line public access (OPAC);

        I.1.4. circular on-line;

        I.1.5. computerized cataloging;

        I.1.6.  inventory reporting;

        I.1.7. serial control;

        I.1.8. internet searching;

        I.1.9. CD-ROM;

        I.1.10. on-line database;

        I.1.11. photocopying; and

        I.1.12. bar coding.

  I.2. The library opens at least 54 hours per week for the College/Academic Unit or 60 hour per week for the Institution.

  I.3. The library promotes and disseminates its program through a regular announcement of its new acquisition of print materials (books, journals, magazines), resources, facilities, and services.

  I.4. Librarians and staff are available during library hours to assist and provide library services.

  I.5. Statistical data on the utilization of various resources and services are compiled and used to improve the library collection and operations.

   

  OUTCOME/S

  O.1. The library services are efficiently and effectively provided.

  O.2. The library users are satisfied with library services.

  
  
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  PARAMETER E: PHYSICAL SET-UP AND FACILITIES

  SYSTEM – INPUTS AND PROCESSES

  Location and site

  S.1. The library is strategically located and accessible to students, faculty and other clientele.

  S.2. The library is systematically planned to allow future expansion. 

  Space Requirement

  S.3. The size of the library meets standards requirements considering the present enrollment and future expansion.

  S.4. The reading room can accommodate at least 10% of the school enrollment at any given time. 

  S.5. Space is provided for print resources as well as work stations for electronic resources.

  S.6. Space is provided for the librarians’ office, staff room, technical room, etc.

  S.7. Ramps for the physically disabled are provided.

  Furniture and Equipment

  S.8. The library meets the required and standard-sized furniture and equipment. 

  S.9. The following library furniture and equipment are available:

        S.9.1. adjustable/movable shelves;

        S.9.2. magazine display shelves;

        S.9.3. newspaper racks;

        S.9.4. standard tables and chairs;

        S.9.5. carrels for individual study;

        S.9.6. desks and chairs for staff;

        S.9.7. charging desks;

        S.9.8. dictionary stand;

        S.9.9. atlas stand;

        S.9.10. bulletin boards and display cabinets;

        S.9.11. vertical file cabinets;

        S.9.12. book racks;

        S.9.13. map stand/cabinets;

        S.9.14. cardex/rotadex or any filing equipment for periodical records;

        S.9.15. typewriters;

        S.9.16. computer with printers; and

        S.9.17. others (please specify) ____________________.

  Physical Provisions for Reading

  S.10. The library is well lighted.

  S.11. The library is well-ventilated

  S.12. The atmosphere is conducive to learning. 

  Security/Control

  S.13. Fire extinguishers and a local fire alarm system are available.

  S.14. The Library employs a system for security and control of library resources.

   

  IMPLEMENTATION

  I.1. IT software and multi-media equipment are utilized.

   

  OUTCOME/S

  O.1. The environment in the library is conducive to learning.

  O.2. The library facilities are well-maintained and aesthetically designed.

  
  
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  PARAMETER F: FINANCIAL SUPPORT

  SYSTEM – INPUTS AND PROCESSES

  S.1. The institution has a regular and realistic budget for the library.

   

  IMPLEMENTATION

  I.1. The Head Librarian and staff, in coordination with other officials of the institution, prepare and manage the annual library budget.

  I.2. All fees and funds allocation for library resources and services are utilized solely for such purposes and are properly audited.

  I.3. Other sources of financial assistance are sought.

   

  OUTCOME/S

  O.1. The financial support from fiduciary, supplemental and external funds is adequate.

  
  
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  PARAMETER G: LINKAGES

  SYSTEM – INPUTS AND PROCESSES

  S.1. The Library is on the mailing list of agencies, foundations, etc., for  exchange of publications and other books and journals donations.

   

  IMPLEMENTATION

  I.1. Linkages with other institutions and funding agencies are explored and established for purposes of enhancing library facilities and resources.

  I.2. The library establishes consortia, networking and resource sharing with other institutions and library collaborative activities.

   

  OUTCOME/S

  O.1. Library resource sg=haring and linkages are well-established.